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Public Comment on Municipal Issues (Link: 00:00:00 – 00:09:00)
Albert Jordan Roosevelt thanked the highway department and tree department for cleaning up around the Coffin School, noting it addressed a significant safety issue that neighbors appreciated. He raised concerns about three abandoned vehicles near the school that are blocking visibility of the building and allowing children to enter and vandalize them, breaking windows. Roosevelt explained he contacted multiple departments about the vehicles, including a school bus that the school department claimed they gave to the fire chief, but the fire chief denied receiving it. He requested all vehicles be removed to a junkyard since they are now vandalized and unusable. Roosevelt also identified a wooden shed behind the annex used for gardening as a fire hazard, suggesting the town spend a few hours removing it with a backhoe before someone gets hurt. A committee member responded that the shed is being taken down.
John Livermore of 19 Russell Street spoke in support of Marblehead becoming a green community. He explained that Sustainable Marblehead, which he helped start in 2017 with the mission to preserve the past by protecting the future, has been working toward this goal. The group prepared the town’s first greenhouse gas inventory that the select board endorsed in 2018, and their warrant article for 100% carbon-free energy was overwhelmingly approved at town meeting. In 2019, they presented Carbon Free Marblehead 2040, a climate action plan framework that led to creation of the Green Marblehead committee and adoption of a net zero by 2040 target. Livermore urged the Select Board to adopt the energy reduction plan that Logan would be presenting later in the meeting.
Eileen Haley of 44 Longview Drive spoke about the advantages of Marblehead becoming a green community. She explained that designation would provide access to up to $50,000 in the first year and up to $250,000 in subsequent grant cycles, totaling $1,125,000 over the first five years. These funds would reduce taxpayer burden for modernizing town buildings while making them more energy efficient and less expensive to operate. Haley outlined the criteria for green community status, including the zero emission vehicle policy already adopted, the energy reduction plan to be reviewed that evening requiring 20% energy use reduction over five years, and the need for the Select Board to send a letter of support to the Municipal Light Board requesting steps toward renewable energy surcharge implementation.
Michelle Bell of Ocean Avenue praised the new Marblehead Rail Trail for allowing children to safely bicycle to school while providing health and environmental benefits. She encouraged the Select Board to continue prioritizing plans and programs with similar health and environmental benefits, specifically supporting the energy reduction plan to be presented by Logan Casey as part of the green community application process.
Elaine Leahy of Ida Road spoke in strong support of the energy reduction plan Logan would present, offering three reasons for support. First, she described it as good fiscal stewardship that would lower utility costs and reduce taxpayer burden while providing logical, prioritized actions for greatest financial return. Second, the plan aligns with the town’s commitment to reducing energy emissions while creating healthier, more comfortable buildings for municipal employees and school staff and students. Third, adopting the plan fulfills a requirement for green community designation, which would open additional funding and grant opportunities. Leahy characterized the plan as saving money, improving buildings, and advancing climate goals, requesting the Select Board pass the energy reduction plan after consideration.
Town Administrator Update (Link: 00:09:00 – 00:20:00)
Town Administrator Thatcher Keezer provided three updates to the committee. First, he announced that Town Planner Alex Herlock submitted his resignation effective December 12, 2025. Keezer explained that Herlock’s decision was personal, as his partner is studying medicine in England and they are pursuing career opportunities in Australia. Keezer praised Herlock as an outstanding staff member who has worked with the town for nearly a year and received positive feedback from staff and boards. The town will post the town planner position shortly and begin the process to fill this critical role.
Keezer announced the implementation of a new employee of the month program managed by HR department head Tom Howard. Under the program, employees can nominate other employees without restrictions on who can nominate whom. The first recipient for November is Amanda Vaseli, the town’s payroll and benefits person, who was nominated by Victoria Brus from the assessor’s office. Vaseli was recognized for her leadership and initiative in managing the town’s life insurance open enrollment, her positive organizational impact, reliability, respect for colleagues, willingness to help across departments, and maintaining a positive attitude in her customer service role. As rewards, Vaseli receives a day off and Brus receives a half day off, coordinated with their respective departments.
Keezer provided an update on impacts from the town’s non-compliance with state law 3A, specifically regarding the Community Transit Grant program. This program has enabled the Council on Aging to obtain shuttle vans for transporting seniors to doctor’s appointments and events. Last year, the COA provided more than 5,100 rides to over 200 residents using these vans. The grant program provides an 80% state match for van replacement and $45,000 in operational support funding. Three of the four current vans were funded through this program, with vehicles received in 2015, 2018, and two in 2023. Due to non-compliance, the town is no longer eligible for these grants, meaning any future van replacements would require local funding sources.
A committee member raised concerns about filling the town planner position given current revenue projections, suggesting the town should carefully consider whether to fill positions as they become vacant or wait until financial conditions improve. The member noted that while the planner position is critical, hiring likely would not occur until January or February due to the holiday schedule. Keezer acknowledged these concerns and confirmed that the administration has ongoing conversations with department heads about which positions are absolutely critical versus those where there may be flexibility.
Committee member Erin Noonan asked about practical impacts on Council on Aging transportation services. Keezer clarified that the impact affects the replacement schedule for vans rather than current services, noting that the 2015 vehicle would likely be next for replacement. Noonan inquired about where the public can find information about funding losses due to non-compliance, and Logan Casey indicated this information is available on the community development web page.
Noonan expressed frustration about the town’s non-compliance situation, stating that there was a campaign of disinformation and fear mongering regarding the issue. She noted that 177 communities have complied with the bipartisan law signed under Governor Baker, while Marblehead is among a handful that have not. Noonan characterized the situation as having real consequences for staff, town employees, and seniors, stating that the town is losing money it does not have and missing opportunities for funding. She expressed hope that the community would pay attention to these ongoing losses and suggested that resolution might come through the attorney general or by passing another compliance plan.
MHTV Board Recruitment Presentation (Link: 00:20:00 – 00:26:00)
Chair Dan Fox introduced Bob Peck from Marblehead Community Access and Media, noting that Peck needed help from the committee. Peck explained that MHTV needs more people to serve on its board of directors. He provided background that MHTV has operated as an independent nonprofit since 2009, initially with Comcast running the studio but now funded primarily by cable providers. When the organization was created, the Select Board appointed most initial members and retained the right to appoint one seat every three years.
Peck explained that Ed Bell was the original Select Board designee who served until his retirement, and his position has been vacant for approximately two years despite being posted. MHTV currently has a seven-member board of directors with vacancies both from the Select Board appointment and from the schools, which also need to appoint a representative. He noted this is a particularly opportune time to join because MHTV is undergoing major changes, including the retirement of long-serving Executive Director Joan Galloboy, who has led the organization to multiple national awards of excellence. The organization is currently searching for a new executive director using an independent search firm.
Peck described additional challenges facing MHTV, including recent roof damage at the studio that has rendered it inoperable and prevented live broadcasting of Select Board meetings. He reported that Joan Galloboy indicated the studio should be operational again within a month, pending insurance company processes. Despite these challenges, MHTV continues to provide programming, though live programming capacity is severely impacted.
Fox asked about the time commitment required for board service. Peck responded that the board typically meets once monthly on the first Tuesday of each month and characterized the time commitment as manageable rather than overwhelming. He noted that serving provides opportunities to learn about media and can be fulfilling for those interested in the field. Peck encouraged interested individuals to send letters of interest to the Select Board for the standard interview and appointment process.
Noonan asked about follow-up contact for interested individuals who might have questions before applying. Peck suggested they could call the MHTV line to arrange a meeting for further discussion. A committee member suggested commissioning James Maroney to create a promotional video about board service. Fox noted that the committee would be voting on the roof repair later in the meeting.
MWRA Water Bond Authorization (Link: 00:26:00 – 00:29:00)
Chair Dan Fox introduced the MWRA water bond issue and called on Cami to provide an overview. The Finance Director explained that this involves borrowing one million dollars pursuant to Article 17 from 2023, which authorized $1,022,400 for construction and reconstruction of the water distribution system. She noted that documents were prepared and ready for the board’s review and signatures, and confirmed that this is an interest-free loan over 10 years.
A speaker provided additional context about the MWRA loan program, explaining that Marblehead is an MWRA community that receives all its water from MWRA. The rates paid by the community go into an MWRA reserve fund that supports this type of loan program for member communities. MWRA sets aside money through different plans with allotments available for each community to borrow. The Water and Sewer Commission had not previously borrowed from this program, allowing the town to access funding for large projects.
The speaker explained that the loan payments are already incorporated into the water rates, which will be detailed in the rate study scheduled for June. The zero percent interest loan spreads project costs over 10 years and enables major infrastructure projects like those on Humphrey Street and Tedesco Street. This allows the town to coordinate with paving schedules rather than waiting years and breaking construction into smaller phases that could extend road construction from the current timeframe to potentially 10 years if payments had to be made incrementally.
Fox asked if there were questions about the specifics, noting the matter seemed straightforward. A committee member made a motion to approve the issuance of the one million dollar water bond as described in the document prepared by bond counsel and distributed to the board. The motion was seconded and passed unanimously. Fox then moved to the next agenda item, welcoming the Police Chief and officers who were present for the following discussion.
Police Department Reaccreditation Recognition (Link: 00:29:00 – 00:44:00)
Police Chief King addressed the committee about the police department’s reaccreditation process, which had been ongoing for six to seven months with formal notice given in April. The assessment week coincided with town meeting, but the department successfully managed both responsibilities. King recognized the commitment of all officers involved, particularly Lieutenant Dave Ostrovitz and Officer Dan Gagnon, who serve as accreditation manager and assistant accreditation manager respectively.
King provided context that only 112 of the 258 police agencies in Massachusetts have achieved accreditation. He read from remarks prepared for the accreditation ceremony, describing Marblehead’s 32 sworn officers and nine dispatchers who serve the 4.2 square miles and 20,000 residents of a town known as the birthplace of the American Navy and home of Glover’s regiment. King emphasized that the community demands the best from the police department, and the rigors of maintaining accreditation have made the department professional, innovative, and forward-thinking with the highest law enforcement standards.
King explained that accreditation ensures officers handle calls with empathy and compassion while following best practices for thorough investigations, just and unbiased interactions, and prioritizing care for those in need. He noted that Lieutenant Ostrovitz uses “accreditation is every day” as a daily motto, emphasizing that the department must live and believe in these standards. King explained that accreditation drives requests for additional training funds because the department follows best practices rather than minimum standards.
Lieutenant Ostrovitz clarified that despite popular opinion, he and Chief King are not related. He explained that this was the department’s second reaccreditation and fourth assessment overall, with the fifth assessment already underway. Ostrovitz described accreditation as providing solid structure for both legally mandated requirements and additional standards that make departments accredited, covering everything from patrol and training to hiring and discipline.
Ostrovitz detailed that accreditation touches virtually every aspect of the department and every member, from crossing guards to dispatch, with thousands of interactions over three years. He explained that accreditation eliminates questions about why procedures exist, focusing instead on what needs to be done and how. The process involves collaboration across town departments, including payroll, human resources, fire department inspections, and school department assistance with public displays.
The assessment involved 274 mandatory standards plus 70 optional standards that vary by department based on their specific capabilities and community engagement activities. Four assessors from Hanover, Manchester by the Sea, Mansfield, and Saugus conducted what was planned as a three-day assessment but completed in two days due to the department’s preparation. Ostrovitz credited the collaboration of department supervisors and town-wide support for the successful outcome.
Chair Fox read aloud a letter from the Massachusetts Police Accreditation Commission confirming that the Marblehead Police Department was awarded accreditation for another three-year period ending in October 2028. The letter commended the department’s ongoing commitment to exemplary police service and applauded Chief King’s leadership in the process.
Committee members praised the police department’s dedication to professionalism and standards that exceed basic requirements. Noonan emphasized the importance of compliance in law enforcement given officers’ interaction with constitutional rights, and recognized the behind-the-scenes work including compliance, professional development, training, and grant writing that brings additional funding to reduce taxpayer burden.
A committee member highlighted how the accreditation process requires significant planning and structure, noting that pursuing funding through grants represents additional dedication that both alleviates pressure on the town while providing excellent services. Chief King confirmed that accreditation drives operations and training decisions, strengthens competitive grant applications by demonstrating strong governance, and positions the department favorably for funding awards. He noted that the only significant issue identified during assessment was the temporary absence of their backup generator during installation, demonstrating the specificity of accreditation requirements.
Municipal Energy Reduction Plan Presentation (Link: 00:45:00 – 01:16:00)
Logan Casey, the town’s sustainability coordinator, presented the municipal energy reduction plan related to the town’s goal to become part of the Green Communities program as outlined in the Net Zero 2040 plan. Casey explained that the energy reduction plan is defined by the Department of Energy Resources as a general plan for municipalities to reduce energy use across municipal buildings and vehicles by a minimum of 20% over five years. This plan is required to apply to become a green community, though the goal is non-binding with no penalties for non-compliance.
The plan includes an energy baseline based on fiscal year 2024 data from July 1, 2023 to June 30, 2024, and specific strategies and projects for various buildings and the vehicle inventory. Casey noted that the plan was developed with Power Options, a nonprofit company that helps government entities develop energy plans, using $9,500 in American Rescue Plan Act funds. The draft plan exceeds the 20% minimum requirement and recommends actions that could achieve up to 45% annual energy usage reduction.
Casey outlined three reasons to adopt the plan: improved efficiency for buildings of various ages and conditions, reduced energy consumption leading to cost savings especially given inflationary pressures on utility costs, and support for the net zero by 2040 goal. The baseline was calculated using all electric and natural gas bills through Massachusetts Energy Insight software, which also polls municipal vehicle registration data. The inventory accounts for 25 buildings, 28 water and sewer station facilities, and 175 vehicles split between 69 light duty, 65 medium duty, and 41 heavy duty vehicles.
The energy breakdown shows that heating, cooling, and lighting of buildings consume the most energy, with vehicles and water and sewer facilities also contributing significantly. The total energy consumption equals about 60,000 BTU British thermal units annually, equivalent to 373,700 tons of carbon dioxide equivalents, representing approximately 2% of all community emissions.
The plan focuses on strategies for 14 of the highest energy-using buildings out of 25 inventoried, including all school buildings, the public works building at Mary Alley, the central fire station, and police station. Near-term strategies with one to three year implementation and two-year payback periods include optimizing heating set points, ventilation systems, converting to LED lighting, installing motion detectors, and choosing energy-efficient appliances. Longer-term strategies involve major building investments like electrification with heat pumps, deep energy retrofits, weatherization improvements, and potential renewable energy generation projects, particularly at schools with large roof spaces.
Building projects are projected to save 25% of annual energy usage if fully implemented. For vehicles, the town has already adopted a zero emissions first procurement policy, with the plan outlining adoption of approximately six light utility zero emissions vehicles annually. In fiscal year 2024, the town purchased six hybrid vehicles and two all-electric vehicles. At this pace, one in four fleet vehicles would be all-electric by 2030, providing time for medium and heavy duty vehicle electrification options to develop. Vehicle electrification alone is projected to save 20% of energy usage.
Casey explained that implementation would be funded through Green Communities program grants, including a designation grant of $150,000 to $175,000 upon acceptance and competitive grants of $250,000 per round, with newly announced grants up to $500,000 for full electrification projects. The town would also take advantage of Mass Save incentives, as all but one inventoried building has gas service qualifying for benefits.
Noonan asked about the Light Commission’s position on the plan. Casey clarified that the Light Department’s assets are not included in the inventory since they are considered the utility provider, but they have their own net zero goals and a completely electrified office building. The energy reduction plan covers all other town buildings and would involve collaboration with schools since they are major energy users.
Fox clarified the process, noting that the Select Board would need to pass the plan and then ask the Light Board to pass the renewable energy charge subject to 3A compliance. Casey confirmed this approach and explained the five Green Communities application criteria, noting that the Select Board needs only to adopt the energy reduction plan to be ready to apply, while the Light Commission must adopt the renewable energy charge.
Casey reported working with the Department of Energy Resources regional coordinator Dylan Patel and legal counsel regarding 3A non-compliance impacts. Unfortunately, while the town would be accepted as a green community, no grant funds would be awarded until 3A compliance is achieved. This creates complications with the Light Commission adopting the renewable energy charge, as they have valid concerns about applying charges to ratepayers before the community can receive grant program benefits.
Casey indicated that Green Communities applications are accepted twice yearly at the end of June and December. Fox suggested the approach of having everything ready to implement when 3A compliance is achieved, rather than spending money before eligibility.
Noonan expressed disappointment about 3A non-compliance preventing green community status, emphasizing her vision of Marblehead as part of the solution to both housing and climate change challenges rather than part of the problem. A committee member proposed developing a grant triage analysis examining grants denied due to 3A, pending applications, and future projected grants to understand tax impact per median household income and develop a debt override plan as an alternative funding mechanism.
Town Administrator Keezer noted they have the front end of such analysis and questioned which grant programs to include, such as harbor projects totaling $10 million. The committee member emphasized that beneficial town projects should continue regardless of 3A status, with funding secured through debt override programs if necessary rather than holding projects hostage to 3A compliance.
Fox asked about benefits of green community status beyond grants. Casey explained that the planning helps implement the Net Zero 2040 plan, which aims for community-wide greenhouse gas emissions elimination by 2040. The energy reduction plan and zero emissions vehicle policy represent first steps toward this goal, providing strategic long-term planning benefits even without grant access. Casey noted conversations about departmental budget requests for EV charging infrastructure and energy efficiency projects with quick payback periods, suggesting local funding prioritization for these investments given their return on investment and contribution to fiscal and environmental goals.
Fox emphasized the importance of showing projected savings from the 25% energy reduction in any analysis, praising the comprehensive nature of the report. A committee member noted readiness to vote on the plan at the next meeting but expressed reluctance to send communication to the Electric Light Commission at this time, considering it premature.
Green Communities Designation Discussion (Link: 01:16:00 – 01:25:00)
A committee member expressed concerns about the timing of communicating with the Electric Light Commission, citing uncertainty around various issues and sensitivity about the Select Board directing another elected board on rate setting, which is one of their primary responsibilities. The member suggested that any letter should express support for green policy without specifically directing rate changes, emphasizing careful language to avoid telling another elected board what to do with their responsibilities.
Fox clarified that the request was for support rather than specific direction, and noted they could discuss appropriate language before putting the item on the agenda. The committee member indicated readiness to vote on the energy reduction plan at the next meeting but remained uncertain about the third step regarding communication with the Light Commission.
Noonan asked about lag time between application and acceptance for green community status. Casey responded that there is typically a one to two month period before designation, noting that when they apply they will be ready and expect approval. Noonan suggested considering adoption despite 3A non-compliance, reasoning that the current non-compliance period is finite and will be resolved either by the town’s choice or state action, so there might be value in being ready to take advantage of benefits when compliance is achieved.
Fox asked for clarification about the designation grant timing, specifically whether the initial $150,000 would be held in escrow or lost if they were designated but not 3A compliant. Casey confirmed that the funds would be withheld until 3A compliance is achieved but would not be lost. Fox noted this was important clarification and emphasized that the rate decision would ultimately be for Marblehead Light to make, with the renewable energy charge estimated at five to six dollars per year for an average household.
Noonan asked about the range for the designation grant of $150,000 to $175,000 and how the determination is made. Casey explained that the state uses a formula based on population, square mile size, and environmental justice community status, with the coordinator providing an estimate that could vary depending on the year of adoption due to factors like population changes or census tract modifications.
Noonan inquired whether other communities had been in similar situations where they were granted green community status but not eligible for funds due to non-compliance, asking for confirmation about how the designation grant would be handled. Casey explained that Marblehead is the test case for this situation, complicated by having a municipal light plant that requires adopting a renewable energy charge. Casey noted that the Department of Energy Resources has previously withheld or reclaimed funds for non-compliance, citing examples involving the state energy stretch code that must be adopted by town meeting in open meeting governments like Marblehead.
Casey provided background that Marblehead adopted the stretch building code non-controversially in 2018, but noted that if it were repealed at a future town meeting, it could affect green communities compliance. Casey mentioned this has happened in one or two communities where there was reaction to building codes and efforts to repeal them at town meetings, providing examples of enforcement procedures the state has used in the past.
Fox thanked Casey for the comprehensive presentation and hard work. Noonan requested that capital improvement planning be added to the next agenda, noting conversations with Steve Cummings about executing such a plan and the need to catalog facility needs over the next five to ten years. Noonan connected this to the earlier discussion about inventory and cataloging what the town is losing due to grant ineligibility, suggesting it would complement understanding what the town needs for future planning and facilities department enhancement.
Shellfish Constable Appointments (Link: 01:25:00 – 01:29:00)
Chair Fox explained that there were three applicants on the list for shellfish constable positions, but one applicant, Eric Bar, had been contacted multiple times through emails and did not respond. With two vacancies to fill, the committee would proceed with interviewing the two remaining applicants in alphabetical order.
Fox called up the first applicant, Bill Samsler, who introduced himself as a lifelong resident of Marblehead and avid fisherman, boater, and clammer. Samsler jokingly claimed to have a bachelor’s degree in bivalve science before clarifying he was kidding, but expressed his genuine desire to enjoy and preserve the shellfish resource for future generations. He noted that having recently retired, he had free time available and enjoyed giving back to the town. Fox acknowledged that Samsler already serves as assistant harbor master.
Fox asked Samsler the traditional New England pronunciation question about whether he says “clam chowder” or “clam chowdah,” to which Samsler responded that he speaks from the heart and mentioned having a lobster license. A committee member made a motion to appoint Bill Samsler as shellfish constable with a term to expire in June 2026, which was seconded and approved unanimously.
The second applicant, Jennifer Duffy, was called up and immediately asked the pronunciation question, responding “conch style.” Fox noted they don’t have much conch in the area, and Duffy mentioned having a couple things up her sleeve regarding that topic. Duffy explained she had lived in Marblehead for approximately 30 years, originally from upstate New York where she grew up fishing on the Great Lakes, though describing it as less glamorous than clamming with activities like smelting.
Duffy described living in the Goldthwaite neighborhood where she can look over the clam beds and sometimes observes people with binoculars. She expressed a strong vested interest in keeping the clam beds alive and healthy, noting her appreciation for seeing the abundance when she went out on the last day of the previous season and was heartened by how plentiful the shellfish were. She stated her desire to be part of the legacy of preserving this beautiful resource.
Fox thanked Duffy for waiting and jokingly told her she could leave after the appointment, adding that they would not appoint her if she stayed and encouraging her to go rest up with her binoculars. A committee member made a motion to appoint Jennifer Duffy as shellfish constable with a term to expire in June 2026, which was seconded and approved unanimously.
Shin Dynasty Liquor License Public Hearing (Link: 01:29:00 – 01:38:00)
Town Administrator Keezer clarified that the newly appointed shellfish constables would need to be sworn in by the town clerk. Chair Fox directed both appointees to go be sworn in by the clerk.
Fox opened the continuation of a public hearing that began on November 13, 2024, for the verification of Wine and Malt Beverage License Number 00042 for Shin Dynasty at 1 Atlantic Avenue. The applicant, Mr. Lewis, provided an update on their progress, explaining they were days away from finalizing everything and had completed plumbing, electrical, and building inspections. Lewis explained that National Grid had to turn off the gas to change the meter and would return the following day to restore service. Once gas was restored, they needed to ensure the heating system worked, then turn the water back on for water inspection, followed by health inspection once hot water was available.
Lewis expressed nervousness about the upcoming Thanksgiving weekend creating a short work week, emphasizing that every day mattered for completion. He requested an extension and expressed confidence that the restaurant would open before the end of the year and that inspections would be completed before the next Select Board meeting. A committee member observed significant activity at the location, noting four plumbing trucks and acknowledging that Lewis had been held up by landlord work that needed completion before the tenant could proceed.
Fox explained that the committee was not in a position to grant a formal extension, noting that inspections must be completed by November 30th as required by state regulations. Noonan expressed sympathy for Lewis’s situation while acknowledging that the board’s hands were tied by the November 30th state deadline. She asked about the consequences if the license lapsed, and Keezer explained that the license would become available for reapplication by Lewis or any other entity, requiring the full application process.
Fox advised Lewis to stay in touch with Kyle and Steve Cummings, head of inspection services, assuring that the town would not slow down the process. Lewis mentioned his attorney was trying to determine exact dates, and noted that fire inspection should be completed by Friday or Monday. Keezer confirmed that all inspectors, including health department staff, were aware of the situation and ready to respond quickly. Lewis still needed water, fire, and health inspections, having already completed plumbing, electrical, and building inspections.
A committee member praised Lewis’s progress since the last meeting, noting he had come a long way and was down to the final punch list items. Lewis acknowledged doing everything humanly possible while noting he lacked the skill set to perform the actual construction work himself. Fox encouraged Lewis to reach out if he needed help from the town side and expressed hope for success, noting the board had voted to award him the license and wanted to see the restaurant succeed.
The committee voted to continue the public hearing to December 10, 2025. Fox then moved to the next agenda item regarding Coffin School discussion and update, noting that Brendan Callahan had held a well-attended public meeting the previous week and prepared a memorandum for the Select Board. Fox provided a high-level summary that five expressions of interest had been received from town departments including Municipal Light Department, Cemetery, Recreation and Parks, Housing Authority, and Community Development. Three responses were received to the request for information from the private sector, including Cemetery (which submitted to both processes), Harbor Light Homes proposing a 40-unit affordable housing project, and the Housing Authority. Fox noted that another public hearing would be held in December.
Coffin School Discussion and Update (Link: 01:38:00 – 01:48:00)
Town Administrator Keezer noted that another public meeting would be held in December, though he could not recall the specific date. Chair Fox explained that the committee would continue gathering community input, noting that surveys indicated open space was important along with some component of housing. Brendan Callahan would continue collecting public input, after which the Select Board would help develop the RFP and create a fair scoring system based on community feedback.
A committee member expressed hope for additional input at the second public meeting, feeling something was missing from the current process. While town department input was good and the RFI directed at housing provided useful information, the member noted that the last meeting seemed focused on reactions to housing concerns rather than generating new ideas. The member mentioned that people had approached them with ideas like turning the property into a farm or outdoor art gallery, but these types of creative suggestions were not heard at the meeting.
The committee member questioned whether nonprofits in town had been asked about their interest and emphasized being in a brainstorming phase where hearing various ideas, even unconventional ones, would be valuable. Another committee member agreed about wanting a freeform list of potential uses, noting comments about open space from longtime neighborhood residents and suggesting that preserving the asset without rushing to judgment was possible. The member also mentioned ideas for affordable housing with specific uses like employee housing.
Fox suggested that decisions about open space could be made later, noting that if certain space was kept within town control, years could be spent deciding its use while developing other portions of the property. A committee member expressed surprise at not hearing more unique ideas, referencing past experience with the Gary School reuse study that involved facilitated meetings with sticky notes and generated diverse suggestions ranging from art spaces to gyms to public facilities.
The committee discussed differences between the Gary School and Coffin School situations, noting that the Gary School was a magnificent building where renovation was cost-prohibitive unless it went to private development. This led to dividing the Gary School property, with part remaining under town control and part being developed. The committee member suggested a similar approach could work for Coffin School, particularly regarding the main building versus the annex.
Noonan observed that people seemed to quickly coalesce around a combination of senior affordable housing for Marblehead residents and preserved open space, contrasting this with the Gary School process that generated ideas “all over the place.” She wondered whether the previous experience with Gary School or economic realities led to quicker consensus this time.
A committee member referenced the town moderator’s advice to “go slow to go fast” and emphasized not wanting to rush decisions. Fox jokingly suggested a shellfish museum when the member mentioned not wanting a Moses Grader Marine Corps Museum. The committee agreed to encourage Brendan to hold the next meeting in a different format to generate more input, noting that many attendees at the previous meeting were neighbors with specific concerns.
Noonan suggested holding the next meeting in a different space like the Brown School to accommodate more people, expressing regret that the current meeting space was too limited when people came out to participate. The committee discussed formalizing the feedback process, with suggestions for creating lists of ideas and using methods like sticky note voting to identify where consensus emerges.
Fox mentioned that the committee would soon vote on a contract for Brendan and Community Development to conduct asbestos assessment and determine demolition costs for the building. This would provide firm numbers for any future RFP process rather than leaving costs as unknowns. A committee member noted that David Sandon was the project manager for the Bell School demolition, which cost $1.4 million five years ago for a smaller, older property, suggesting the Coffin School demolition would be expensive.
Fox concluded the discussion by noting they would find out the actual costs and moved to the next agenda item about opening the annual town meeting warrant. A committee member made a motion that the annual town meeting be held on Monday, May 4, 2026 at 7:00 PM, which was seconded.
Annual Town Meeting Warrant Opening (Link: 01:48:00 – 01:50:00)
The committee unanimously approved the motion to hold the annual town meeting on Monday, May 4, 2026 at 7:00 PM. Chair Fox noted that they would announce the exact location as the date approaches, mentioning they received good feedback on the previous year’s location and would provide proper advance notice.
Noonan made a motion to open the warrant for the May 4, 2026 annual town meeting, which was seconded and approved unanimously. Fox then made a motion to close the warrant for the general public on Friday, January 23, 2026 at 12 noon, which was seconded and approved unanimously.
Fox made a final motion to close the warrant for town government boards and commissions on Friday, January 30, 2026 at 12 noon, which was also seconded and approved unanimously. With the warrant procedures completed, Fox moved to agenda item number 11, describing it as “a nice story” involving a donation from Jill Nation representing the William Lundergan trust in the amount of $5,000 to the Marblehead Fire Department for their sole discretion. Fox thanked Mr. Lundergan and the trustee for the contribution.
Gift Acceptance and Winter Parking Ban (Link: 01:50:00 – 01:52:00)
Chair Fox made a motion to accept a $5,000 donation from the Pequot Foundation and place it under the exclusive control and sole discretion of the fire chief and Marblehead Fire Department. The motion was seconded and approved unanimously. Noonan made an additional motion to send a letter of appreciation for the generous donation, which was also approved unanimously.
Fox moved to the overnight parking ban for winter snow emergency procedures, explaining that the committee had previously changed the system from a fixed time period to an as-needed basis at the request of the Department of Public Works, fire department, and police department. He noted this vote is conducted annually in February and needed to be renewed.
Fox made a motion to suspend the Town of Marblehead traffic regulations Article 5, Section 8, known as the current all-night parking ban, and implement a snow emergency response system on an as-needed basis. Under this system, the DPW Director, Fire Chief, and Police Chief, in coordination with the Town Administrator, would establish start and end times for snow emergencies based on forecasted or live weather conditions to keep streets maintained and safe for vehicles and pedestrians. Vehicles violating these provisions would be subject to parking tickets and towing.
The motion specified that notification of snow emergencies would be provided through the town website, Code Red automated call system, town-managed social media accounts, MHTV, and any other available outlets. The vote would be revocable if the Police Chief, Fire Chief, Town Administrator, or Department of Public Works Director determined it was negatively impacting public health and safety. The motion was seconded and approved unanimously.
Fox noted that House Bill 100, which addressed personal emergency tickets, had been passed and signed by the governor the previous week. He then moved to the next agenda item regarding rail trail signage, calling Maggie to present information about signage for the Buzzing and Smith Street segment of the rail trail.
Rail Trail Signage Approval (Link: 01:52:00 – 01:53:00)
Maggie presented the rail trail signage proposal, explaining that this was the same sign the committee had seen before, clarifying that while it appears red in print, it is actually brown. She noted this was a more updated mockup and explained that the vote taken at the October meeting was only for the Clifton Rockaway section, while this current proposal was for the trail etiquette sign for the Smith to Pleasant Street segment.
Chair Fox asked if there were any questions, noting that the committee had previously reviewed this and confirmed the sign was brown rather than red. Fox observed that the sign appeared to be a foot and a half tall, which was confirmed. Fox thanked Maggie for waiting through the meeting to present this item.
Fox made a motion to approve the request from Maggie Wheeler, sound engineer, to install the proposed rail trail sign as presented for the Marblehead Rail Trail at the Pleasant and Smith Street segment of the rail trail. The motion was approved unanimously, with a committee member noting they had said “second” but it wasn’t loud enough to be heard clearly.
Consent Agenda Items (Link: 01:53:00 – 01:57:00)
Chair Fox presented multiple consent agenda items for committee approval. A motion was made and seconded to accept all the following items, with Fox noting that any items could be put on hold if needed. The consent agenda included acceptance of meeting minutes from October 22, 2025, November 5, 2025, and November 13, 2025.
The Task Force on Discrimination was approved to use Abbott Hall on Friday, January 30, 2026 for Holocaust Remembrance Day. The Chamber of Commerce received approval for their 54th Annual Christmas Walk Tree Lighting Parade from December 5th through 6th, 2025, subject to police and fire approval, usual rules and regulations, fees, and receipt of required certificate of insurance.
Several specific Christmas Walk events were approved, including the annual tree lighting on Friday, December 5, 2025 at the National Grid parking lot starting at 5:30 PM with tree lighting at 7:00 PM. Holiday wreaths, garland swags, and bows were approved to be hung throughout business districts starting the week of November 24, 2025, with approximately 150 holiday decorations subject to Municipal Light Department approval and required certificate of insurance. All decorations must be removed by January 5, 2026.
Holiday lighting was approved to be turned on at the Old Town House and State Street Landing by Friday, November 21, 2025. The 54th Annual Christmas Walk Parade was approved for Saturday, December 6, 2025, beginning at noon at State Street Landing, continuing onto Washington Street and Atlantic Avenue, then proceeding from the police station with a right turn onto Gary Street, right onto Pleasant Street, continuing past Village Plaza and ending at the National Grid parking lot.
Temporary parking restrictions were approved for the Tree Lighting and Christmas Walk Parade on December 5th and 6th, 2025, as recommended by the Police Chief. For the tree lighting on December 5th, in the event of overflow crowds creating public safety concerns, the Police Chief was authorized to close either Pleasant Street between School Street and Spring Street, or Essex Street between Atlantic Avenue and Pleasant Street, with traffic interrupted only as necessary.
Santa’s arrival at Park Landing was approved for December 6th at approximately 9:30 AM, with the Park Landing parking lot to be closed entirely from 8:30 AM until safe to reopen. Christmas Walk Parade staging was approved for Front Street between the Boston Yacht Club and State Street, including Darling Street, beginning at approximately 10:30 AM. The parade route includes State Street, Washington Street, Atlantic Avenue, Gary Street, and Pleasant Street, with Front Street between Water and State Street and Darling Street closed entirely from 10:00 AM to 12:30 PM. All streets along the parade route will be controlled by police officers as needed for safe parade passage.
The Historical Commission was approved to use Abbott Hall on December 10, 2025 for a holiday gathering. Several items were declared surplus and no longer needed for municipal purposes, making them available for disposition in accordance with Massachusetts General Law Chapter 30B and the town’s surplus equipment policy. These surplus items included police property room firearms as presented in the packet and Coffin School playground equipment.
Holiday hours were established for Abbott Hall and the Mary Alley Building, including December 22nd and 23rd from 8:00 AM to 5:00 PM, December 24th and 25th closed all day, December 26th from 8:00 AM to 12:30 PM, December 29th and 30th from 8:00 AM to 5:00 PM, December 31st and January 1st closed all day, and January 2, 2026 from 8:00 AM to 12:30 PM. All consent agenda items were approved unanimously.
Contract Approvals (Link: 01:57:00 – 02:11:00)
Chair Fox presented multiple contracts for individual voting. The first contract, labeled as A, was for the Franklin Street Fire Station to replace siding on the left side of the fire station and install new flatboard for $43,000, funded through Article 11 of 2022. The committee approved Contract 2619 with Unicorn Inc. and authorized Fox to sign on behalf of the board.
The second contract was for entry doors at Abbott Hall, costing $14,000 to completely refinish the side doors and repair the locking system on the original doors that had been heavily used over the years. Fox noted this was a gift from the Historical Commission, and the doors would not be removed until the end of winter. The committee approved Contract 2620 with Old Boston and authorized Fox to sign the contract.
The third contract was for Moses Picket House siding replacement at 10 Franklin Street for $47,000 with Unicorn Inc. Fox explained the funding comes from a charity established for property maintenance, and the work involves much-needed supervision to replace siding and trim. The committee approved Contract 2621 and authorized Fox to sign on behalf of the board.
The fourth item was an extension for alert software for the fire department to update the IP-based alerting solution for fire and rescue personnel. Town Administrator Keezer clarified this was just a date extension with no cost change to the original amount of $241,154.80, funded through warrant article 11. The committee approved extending Contract 2024044 with URBIS Systems Inc. until June 30, 2026.
The fifth contract was a change order for the digitization project with Metasource for $23,344 to continue digitizing files. Keezer explained that the original project digitized documents, and now they were ready to proceed with management software that would be paid from the IT budget. Fox asked about ongoing costs, and Keezer confirmed there would be a subscription fee. The committee approved amending Contract 2024063 and extending it until December 30, 2026.
The sixth contract was for roadway and sidewalk improvements, including resurfacing roads and making sidewalks ADA compliant. The original contract was for slightly over one million dollars, with this change order adding $240,000, again funded by Warrant Article 11 from 2022. The committee approved change order number one for Contract 2024-30 with DNR Contracting.
The seventh contract was a three-year lease for a hybrid Ford vehicle for the police department costing $73,724.43 with an interest rate of 5.73% and three annual payments. The committee approved Contract 2632 with First American and authorized Fox to sign the lease on behalf of the board.
The eighth contract was for Elm Street park improvements, specifically additional work to build stairs and benches from granite taken out of an unknown cistern discovered during construction. The $19,880 cost was funded through four sources: Buildings and Grounds, Historical Commission contributing $5,000, Recreation and Parks contributing $5,000, and Friends of the Gary School playground contributing slightly over $4,000. Fox praised Brendan Callahan for his work in securing this funding. The committee approved amending Contract 2024077 with Rafa Construction.
The ninth contract was for professional engineering services for the Marblehead Rail Trail Wye Junction for $6,500 with Apex Companies LLC, funded from maintenance building and grounds. Keezer explained that “Wye” was the historical railroad term for where rails meet in a Y formation, and this was a federal requirement to hire an independent consultant to review cost estimates for the federally funded project. The committee approved Contract 2634.
The tenth contract was for hazardous building material investigation at the Coffin School for $5,950 with Weston Sampson. This would provide a report and preliminary cost estimates for abatement, demolition, and waste disposal, with the report expected in about 45 days after two days of field work. The committee approved Contract 2635 and authorized Fox to sign on behalf of the board.
The eleventh contract was for Veterans Middle School D wing roof replacement for $289,000 with Pacon LLC, funded through the same 2022 source. Fox noted this was the roof repair that Bob Peck from MHTV had discussed earlier, as the studio was currently out of commission due to roof damage. The committee approved the contract and authorized Fox to sign on behalf of the board.
Finally, Fox presented one-day liquor license requests for Bubble Bar at Abbott Hall on December 6th and 7th, 2025, and the Rotary Club holiday event on December 13th, 2025. The licenses were for beer and wine only, subject to standard conditions including $50 fees, proof of authorized alcohol purchase sources, proper storage and disposal requirements, liquor liability insurance, no overnight storage, and purchases from Maretti or Verizon Liquors with Northshore Bartenders service. The committee approved both one-day liquor license requests.
Liquor Licenses and Administrative Items (Link: 02:11:00 – 02:17:00)
The committee conducted a roll call vote on the one-day liquor licenses, with all members voting in favor. Chair Fox noted receipt of a letter from Leonard Gifford from the Board of Retirement sending a copy of the annual budget as required by Massachusetts General Law Chapter 32, explaining this was fulfilling their statutory obligation with no action required from the Select Board.
Fox announced an open seat on the Finance Committee and noted receipt of an application from Ramon Garcia, who also sits on the Housing Committee. Fox recommended setting a deadline of December 30th for submitting letters of interest given the holidays and end of year timing, which the committee agreed was reasonable.
Fox presented a letter from Charles Gesner, representative of the Massport Community Advisory Committee, who had worked with Massport and the FAA for decades to reduce noise. Town Administrator Keezer clarified that Gesner was resigning from his position. A committee member suggested sending a letter of appreciation, noting that Gesner’s letters occasionally appeared in Aviation Week and Space Technology trade journal. The committee approved sending a letter of appreciation.
Fox announced that the committee might need to meet the following week, as the School Committee was voting on a proposal for a contract to replace the high school roof. If approved, the Select Board would need to approve the contract on a time-sensitive basis to order HVAC components that accompany the roof replacement. Fox indicated that if the School Committee passed the proposal on Thursday, they would likely schedule a Select Board meeting for the following Tuesday with 48 hours notice, probably a quick afternoon meeting for the presentation.
A committee member noted attending the subcommittee meeting where Gene Raymond indicated urgency in making the decision. Fox mentioned that Maura Lane and Henry had also reached out, and the committee could accommodate the request. Fox noted it was interesting that the School Committee ended up deciding on a full roof replacement.
A committee member made a sad announcement about the passing of Mark Miller, the town’s labor counsel, after a long struggle with illness. The member noted Miller had served the town for about 20 years as a real ally and great contributor to resolving many issues on behalf of the town. The committee approved sending a letter of condolence and recognition to Miller’s family.
A committee member praised the Veterans Day ceremony, noting a unique aspect where late Select Board member Harry Christensen was awarded the Medal of Fidelity. The member explained that 60 years earlier, Christensen had been awarded the Silver Star and Purple Heart, but then received the Medal of Fidelity 60 years later, recognizing continued service. The member found it moving and noted the country’s capacity to recognize veterans’ service both during and after their military careers when they return to serve as citizens.
Noonan requested adding a discussion about capital improvement planning to the agenda, noting that the school department was conducting a staff audit and accountability process in anticipation of budget deficits and override options. She suggested bringing Steve Cummings to discuss prioritization of needs for the next five years. A committee member expressed concern about getting ahead of the Finance Committee on this issue, noting that the Finance Committee would be heavily involved, though acknowledging they could still work on capital planning matters while taking cues from the Finance Committee.
Board Announcements and Future Planning (Link: 02:17:00 – 02:24:00)
Noonan elaborated on her capital improvement planning request, explaining the need to understand the process timeline and delivery schedule. She suggested discussing operational ideas to streamline efficiency so voters would be aware of these conversations, noting that while individual conversations with department heads occur, a formal discussion item would be beneficial. She emphasized being careful not to eliminate positions that could create more problems down the road.
A committee member expressed concern about ensuring any conversation involved a deductive analytical process rather than just discussing platitudes. The member noted that analysis was already happening under the vigilance of the Town Administrator and schools, with the Finance Committee driving the audit process. Fox agreed they were discussing general processes and noted it would be good for the public to know what was happening without getting ahead of the Finance Committee.
Town Administrator Keezer explained that the school project involved looking at staff as an operational matter, while the capital side had a reinstituted Capital Planning Committee that would examine projects above a million-dollar threshold. He noted they also conduct capital planning for items under a million dollars as part of the budget process, with information segmented based on thresholds. Keezer explained the first decision would be determining the allocation available for capital projects.
Keezer identified potential million-dollar-plus projects, including work on historic buildings and an elevator for the Old Town House, noting the need to identify other unknown items for the list. A committee member agreed that discussing the process would provide important clarification about the two-tiered approach, with regular money for small capital expenditures driven by operations and debt override funding for longer-term planning projects.
Keezer noted they were at the beginning of the capital planning journey, especially with Steve Cummings coming on board with his capabilities. He explained they had gone through a transition period for that role, but Steve’s skill level and project management abilities now provided the capacity to take on comprehensive capital planning.
Fox suggested they would discuss agenda items for December meetings and could have a general conversation about their approach to capital planning. Noonan agreed, noting she didn’t want the issue to get away from them as budget season approaches and things happen quickly. She also mentioned revisiting operational organization to maximize efficiencies, suggesting department heads might have good ideas about collaboration opportunities.
A committee member made a motion to adjourn, which was seconded and approved unanimously. Fox indicated he would call someone about the green communities issue before they made a decision on that matter.
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